Federal Work-Study 2021 – 2022 Academic Year
Under the Federal Work-Study (FWS) program, eligible students may be employed on campus or off campus. Employment is generally limited to twenty hours a week during the academic year. Federal Work-Study is paid as a salary, twice monthly, directly to the student.
Federal Work-Study Policies and Procedures
Federal Work-Study is a program based on financial need that allows students to work part-time. Funds that are earned through employment will assist students with their educational expenses.
In order to receive FWS you must meet the below eligibility requirements:
- A student must show documented financial need every year by completing the Free Application for Federal Student Aid (FAFSA).
- A student must be awarded Federal Work-Study as a part of his/her financial aid package.
- Federal Work-Study is awarded on a first come first serve basis.
- Once the financial aid package is completed and eligibility is determined, the student must submit a FWS Application to the FWS Coordinator.
- Those wishing to return to their FWS employment are required to complete the FAFSA by June 1 with all remaining financial aid paperwork on file.
- Student is awarded with a specific amount of FWS as listed on his/her financial aid award letter. This amount is based on your need.
- Student must be enrolled full time in the upcoming year.
- Student must maintain Satisfactory Academic Progress.
- Federal Work-Study jobs are available on campus. Most Jobs are offered within the administrative offices or at the three academic schools, School of Art, School of Architecture and School of Engineering.
- Off-campus is community service employment.
- Tutoring – Tutor elementary children with Reading or Math at our participating local after school programs
- Saturday Outreach Program – Help New York City public high school students with the learning experience of Art
- Interested and eligible students should contact the Office of Financial Aid to make sure all financial aid paperwork is processed.
- The Federal Work-Study coordinator will inform students about the various on campus jobs.
- Student must complete the Federal Work Study Application.
- Department supervisors may request an interview with student.
- The coordinator will email FWS students at their Cooper Union email address with the position information once the student has been matched with employment.
- Students must complete and submit all paperwork to the Payroll Department.
- Once all required documents are complete, the Federal Work-Study coordinator will send the student an email to their Cooper email address to verify that he/she is approved to begin working.
Students will receive a new badge ID, password, and PIN once paperwork is submitted to the Payroll department. Students must clock in and clock out using the Student Self-Service portal.
- Students and supervisors are responsible for an accurate recording of hours.
- Timesheets are submitted to the Office of Financial Aid for processing. Please note, all timesheets are due the day before the payroll scheduled date.
- Late timesheets will result in a delay in payment.
- Incorrect timesheets will be sent back to the supervisor and likely cause a delay in payment.
- Falsification of timesheets will result in immediate suspension with potential termination from the Federal Work Study Program without the right to appeal any decision.
- Student payroll is paid twice a month.
- For a copy of the payroll schedule, please contact the Office of Financial Aid.
- A 30-minute lunch break is mandatory as the minimum break for all FWS students who work 6 or more consecutive hours.
Pay Rate / Hours
Students can work a maximum of 20 hours per week and are not permitted to work during the times of their class schedule. For the current academic year, the Federal Work-Study student pay rate should be no less than the minimum wage of $15 per hour. Higher pay rates are up to the employment department.
- Students must establish a work schedule that does not interfere with their class schedule.
- Students may earn up to their awarded amount.
- Total earnings are based on a school-wide federal allocation.
- Unused Federal Work-Study earnings will result in a decrease of your awarded amount.
- Students may increase/decrease their Federal Work Study amount. However, the student must contact the Office of Financial Aid to increase the award based on the need and eligibility of financial aid.
- The Office of Financial Aid will keep track of the student's earnings. Any over usage will not be paid and the timesheet will be sent back to the supervisor.
Breaks and Holidays
- Enrolled students are allowed to work even when classes are not in session and during scheduled breaks.
- Supervisor’s approval is required in order to work longer hours.
- You must notify the Office of Financial and your supervisor in writing if you are interested in returning to a previous position.
- Your financial aid process must be completed.
- Your supervisor must notify the Office of Financial Aid of their rehire approval.
Due to the limited availability of funding, all students must meet Federal Work-Study eligibility requirements. Failure to attend classes while in session to work is not permitted. This action will result in termination of employment and an automatic cancellation of your award.
Q & A
How is My Federal Work-Study information sent to me?
- All Cooper Union correspondence will be sent to your Cooper Union email address. Please make sure you consistently check your email.
Can I receive additional Federal Work-Study after my award is depleted?
- If you have additional financial need, you may request an additional Federal Work-Study award.
Are my earnings taxable?
- Yes. Federal Work-Study earnings are considered taxable income for both Federal and State purposes. However, they are not included in the calculation of your eligibility for financial aid.
How do I get paid?
- The fastest way to get paid is through direct deposit, and you will be paid on the dates indicated on the payroll calendar. Given our Payroll Office is currently working remotely, picking up your check is not an option at this time.
Can my paycheck be mailed to me?
- Mailing request must be submitted to the Payroll Office.