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Fall 2019 School of Architecture Studio Clean Up: Preparation for New Desks and Chairs

11 December 2019

Dear Faculty and Students:

New furniture for the School of Architecture studios will be delivered, assembled and installed over winter break before classes begin on Tuesday 21 January 2020. Please read this memo carefully and completely. It contains important and urgent information for all regarding studio clean-up at the end of this semester. This is not the regular end-of-fall clean-up. This clean-up will be like the end of spring semester when anything left in the studios will be discarded.

The studios (the Big Studio [room 330] and rooms 313 and 314) will be completely cleaned out over winter break when the building is closed. “Completely” means everything. Everything means furniture, including the flat files (and their contents) at the north end of the studio, desks and stools, personal belongings, materials, models, tools, clothing, etc. Everything.

Please prepare by cleaning up your work area as soon as possible. Discard trash. Store as many of your belongings in your locker as possible. Please start now. Anything that is left in the studio over winter break will be gone before the building reopens in January.

Studio tables and stools will be removed from the studio and recycled/discarded. Some furniture will be saved for re-use; these items will be tagged and relocated. Any remaining furniture, personal belongings, materials, models, tools, clothing, etc. will be removed from the building over winter break before the building reopens on 6 January 2020 and discarded or recycled.  The studios will be completely cleared out over winter break.

You must store your desk lamp in your locker. You are responsible to store your lamp and will be responsible to return your lamp to the School of Architecture Office at the end of spring semester.

The School of Architecture will provide every student in the studios with one box measuring

22” X 22” X 18”. This box is for each student to pack up their work/belongings for storage in specifically designated areas on the third floor over winter break.

Anything not packed in this box should be in your locker or taken home. The studios will be completely cleared out over winter break. See notes below, for information about the collection of specific items of fall semester student work by the School of Architecture Archive.

Friday 13 December

12:00 noon until 5PM. Boxes will be available in the School of Architecture Office for pick-up between 12:00 noon and 5PM. Please use this “regulation” box for storage of your personal belongings that do not fit into your locker. There is one box for every student.  Multiple boxes for individual students will not be stored. If you want to start packing up over the weekend, remember to pick up your box before 5PM Friday.

For packing:

(1) Assemble your box using the heavy-duty tape provided.  Tape all seams for strength.

(2) After packing, seal the box with the tape provided.

(3) Tape an index card, color coded by year, to the top and front face of the box.

(4) Clearly print your name on the index cards using the black sharpie provided.

Again, clean up, put things in your locker, take things home. Please start now.

Monday 16 December          

Again, clean up, put things in your locker, pack up your box, take things home.

Remove all personal belongings, materials, models, tools, clothing, etc. from any table except your primary work table. Some tables will be saved for re-use; these items will be tagged and relocated.

Wednesday 18 December

Beginning at 2PM:
Room 312 will be available for first and second year students’ boxes. Bring your sealed box to room 312. Locate boxes close to walls according to year as shown on the plan, placed tight together, two rows deep. First year students’ boxes along the South wall, second year students’ boxes year along North wall. Make sure your box is sealed shut and identified by year (color index card) and name (black sharpie) on the top and front face of the box.

Beginning at 6PM:
First and Second year students: If (and only if) you have been contacted by the School of Architecture Archive (Steven Hillyer or Chris Dierks) to provide your work for documentation, please take the specifically requested work to the Houghton Gallery after 6PM and place your work on the specific table corresponding to your design studio or class. Clearly identify your work by name. DO NOT disturb final reviews taking place in the gallery on Wednesday and Thursday.

Again, clean up, put things in your locker, pack up your box, take things home.

Thursday 19 December

Morning:
Furniture to be kept by the School of Architecture will be removed from the studio beginning Thursday morning.  Please clear this furniture of all personal belongings, materials, models, tools, clothing, etc..

Beginning at 2PM:
The Lobby will be available for third, fourth, Thesis and Master of Architecture II students’ boxes. (See box instructions, above.) Bring your box to the Lobby. Place boxes close to walls according to year as shown on the plan (posted in the studio and hallway), placed tight together, two rows deep. MArch II students should move their file cabinets with their boxes. Look for signs on the wall!  Keep boxes away from the radiators and pay attention to signs on the walls!  Make sure your box is identified by year (color index card) and name (black sharpie) on the top and front face of the box.

There will be designated areas for Building Tech models that are being saved and for Design IV “Transportable Projects” from Professor del Rio’s studio. These areas are for these specific projects only.

If (and only if) you have been contacted by the School of Architecture Archive (Steven Hillyer or Chris Dierks) to provide your work for documentation, please take the specifically requested work to the Lobby and place your work on the specific table corresponding to your design studio or class.  Clearly identify your work by name. DO NOT store any other materials in this area.

Again, clean up, store things in your locker, pack up your box and store it in the proper area, take things home.

Friday 20 December

This is the last day of the fall semester and the last day that you will have access to the Foundation Building until 6 January 2020.

Again, clean up, store things in your locker, pack up your box and store it in the proper area, take things home. Today is your last chance! There will be no other opportunity to store your belongings before the studio is completely cleaned out during the time that the Foundation Building is closed.

Furniture take-away 2PM to 8PM. If you have given Robyn Fitzsimmons your name as interested in taking furniture from the building, you must remove it between the hours of 2PM and 8PM only. You cannot remove any furniture of any kind before 2PM on this date or after 8PM on this date.  You must remove any items of furniture that you would like to keep from the Foundation Building before 8PM. Furniture cannot be stored anywhere in the Foundation Building.

The Foundation Building closes at 11:59PM on Friday 20 December.  Anything you leave in the studio after this time will be considered trash and will be disposed of during winter break.  The Foundation Building will be closed to students and faculty until Monday 6 January 2020 at 8AM.

It is each of your responsibility to understand and follow all of the above directions.  The studio clean-out and new furniture installation is a huge undertaking which must be completed before the start of the spring semester.  Your urgent attention and careful action is necessary for the successful completion of the project and to avoid the potential loss of work, materials and personal possessions.

Thank you all in advance for your work and full cooperation.

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