Project Manager, Voices from the Great Hall Digital Access Project

Posted On: December 19, 2018

Hours: Full Time


SUPERVISOR: Steven Hillyer, Project Director; Director, The Irwin S. Chanin School of Architecture Archive


SCHEDULE: Full-time grant-funded, temporary contracted position from January, 2019 – July, 2020


PROJECT: This project will bring to light numerous recordings of historically significant events, lectures, and cultural programs that have taken place on the stage of Cooper Union’s Great Hall, a destination for free speech, civic engagement, and a witness to the flow of American history and ideas since it opened in 1858. The project goals are to rehouse and survey the collection of over 3,200 reel-to-reel tapes, approximately 2,000 audio cassettes, approximately 100 audio-video tapes, and 50 vinyl recordings dating back to the 1930s; digitize and electronically preserve the recordings; digitize and catalog related photographs, ephemera, and text documents; establish an online database for the archive of newly digitized materials; and further disseminate the content through a Voices from the Great Hall podcast series.


RESPONSIBILITIES: The Project Manager, working under the guidance of the Project Director, will be responsible for day-to-day project management and implementation as follows:


  • Standards: review, with the Director, Processing Archivist, and project consultants, existing project standards, protocols, workflows, and quality control measures for archival processing and digitization; based on their feedback, finalize standards and compile them into a comprehensive project manual.
  • Reporting: prepare progress reports tracking the project’s schedule, deliverables, and budget, for weekly meetings with the Director and project staff; compile quarterly assessments (including mid-term and final assessments) for review by the Director; draft all project reports as required by funders.
  • Processing: Coordinate project workflow with Processing Archivist, who will conduct archival processing of audio media and audiovisual material.
  • Cataloging: oversee and conduct item-level cataloging of the collection’s reel-to-reel tapes, audio cassettes, audio-video, and vinyl recordings; coordinate item-level cataloging of photographs, ephemera, and text documents housed in Cooper Union’s Library with library staff.
  • Digitization: oversee and conduct on-site creation of master digital files and access derivates for photographic and text material; coordinate off-site digitization of audio and audio-video media and large format images; ensure the proper creation of technical and preservation metadata using JHOVE, Archivematica and other appropriate tools.
  • Research: conduct research, with Director and Processing Archivist, on copyright and intellectual property matters related to all recordings, photographs, and project ephemera.
  • Platform Customization: coordinate user-interface customization of the project’s CollectiveAccess platform with the Director and platform consultants (Whirl-i-Gig).
  • Migration: coordinate migration of descriptive data and access derivative files into the project’s CollectiveAccess platform.
  • Discovery Tools: author a folder-level finding aid and a collection-level MARC21 record using ArchivesSpace; submit discovery tools to relevant bibliographic utilities.



Required – a Masters in Library Science (MLS) or equivalent degree; prior experience digitizing archival collections, including audio and audiovisual materials, for web-based public access; experience with item-level cataloging and metadata (descriptive, technical, preservation) creation; experience authoring discovery tools (MARC records and EAD finding aids); a high level of interpersonal skills and professionalism in dealing with faculty, students, staff, and the general public; proficiency with basic computer skills (Microsoft Office, Adobe Creative Suite, FileMaker Pro).


Preferred – familiarity with ArchivesSpace, Archivematica, JHOVE, and other appropriate archival software; familiarity with an academic environment; prior experience with, knowledge of, or a strong interest in American and New York history, politics, social movements, and cultural events.

This is a non-union position.

The Cooper Union for the Advancement of Science and Art is an Equal Opportunity Employer.

Submit resume and cover letter to:
Human Resources
30 Cooper Square, 7th Floor
New York, NY 10003

Or email to:

  • Founded by inventor, industrialist and philanthropist Peter Cooper in 1859, The Cooper Union for the Advancement of Science and Art offers education in art, architecture and engineering, as well as courses in the humanities and social sciences.

  • “My feelings, my desires, my hopes, embrace humanity throughout the world,” Peter Cooper proclaimed in a speech in 1853. He looked forward to a time when, “knowledge shall cover the earth as waters cover the great deep.”

  • From its beginnings, Cooper Union was a unique institution, dedicated to founder Peter Cooper's proposition that education is the key not only to personal prosperity but to civic virtue and harmony.

  • Peter Cooper wanted his graduates to acquire the technical mastery and entrepreneurial skills, enrich their intellects and spark their creativity, and develop a sense of social justice that would translate into action.