Administrator for the Business Office

Posted On: April 2, 2019

Hours: Full Time

Description:

JOB SUMMARY:

The Administrator for the Business Office provides support to the VP of Finance and Administration and to the finance team, as well as providing assistance to the Chief Talent Officer as needed

KEY RESPONSIBILITIES:

  • Receives visitors as first point of contact for the business office
  • Opens and distributes mail for the office
  • Answers phones and maintains calendar for VP of Finance and Administration and Chief Talent Leader
  • Maintains financial files and archives
  • Coordinates finance business reports for Board and Committee meetings, including memorandum preparations and distribution as necessary
  • Interfaces with school administrative assistants about deadlines (e.g credit card reporting, travel and expense submissions)
  • Coordinates ordering of office supplies
  • Prepares items for mailing (Fedex, UPS, etc)
  • Completes or coordinates responses to surveys.  Processes forms
  • Makes bank deposits when needed
  • Performs various clerical tasks as necessary

SKILLS/REQUIREMENTS:

  • Previous experience in an administrative role
  • Exceptional organizational skills
  • Strong interpersonal skills
  • Able to work independently
  • Able to prioritize, manage and complete projects with time constraints while maintaining strong attention to detail 
  • Able to collaborate and remain flexible when new tasks arise
  • Proficiency in MS Office Suite: Word, Power Point, Excel; knowledge of database.
  • Proven business communication skills  

EDUCATION:

BA/BS degree in Business Administration or related fields.

This is a non-union position.

The Cooper Union for the Advancement of Science and Art is an Equal Opportunity Employer.

Submit resume and cover letter to:

Human Resources
30 Cooper Square, 7th Floor
New York, NY 10003

Or email to: hr@cooper.edu

  • Founded by inventor, industrialist and philanthropist Peter Cooper in 1859, The Cooper Union for the Advancement of Science and Art offers education in art, architecture and engineering, as well as courses in the humanities and social sciences.

  • “My feelings, my desires, my hopes, embrace humanity throughout the world,” Peter Cooper proclaimed in a speech in 1853. He looked forward to a time when, “knowledge shall cover the earth as waters cover the great deep.”

  • From its beginnings, Cooper Union was a unique institution, dedicated to founder Peter Cooper's proposition that education is the key not only to personal prosperity but to civic virtue and harmony.

  • Peter Cooper wanted his graduates to acquire the technical mastery and entrepreneurial skills, enrich their intellects and spark their creativity, and develop a sense of social justice that would translate into action.