Administrative Associate to the Associate Dean

Position Overview

Liaison between Engineering Dean’s Office and offices of:

Admissions/Registrar Offices

Deal with students who require assistance with registration, add/drops, withdrawals, independent study, class scheduling, etc. Maintain student records. FERPA certification required before handling grades and confidential student files. Scheduling: Provide an updated academic schedule of classes to web managers. Recommend eligible students for scholarships, awards, etc. to the deans. Follow through with correspondence to students and Development Office. Issue certificates for the engineering school’s Deans’ list. Development: Oversee endowed student positions, awards, and grants, using information from Registrar. Financial Aid: Coordinate information between Registrar and Development if students are awarded financial aid.

Assistant Director of Outreach Program (Summer High School Internship) Associate Dean directs the program, Assistant Director is responsible for the implementation including maintaining mailing lists with high schools, processing high school student applications, faculty project solicitations, budgets, and payroll. Develop a calendar for the program and coordinating associated workshops, field trips, seminars, Open House, and presentations Gathering and reporting statistics and budget needs for funders and Development. Business: Keep financial records and meet to confirm expenses and revenues.

Secretary of Academic Standards Committee (ASC) Call meetings and coordinate a room/time with the ASC Chairperson Distribute performance forms of probationary students to ASC members which are provided by the Registrar Send probation or reinstatement letters to affected students

Secretary of the Engineering Advisory Council Call meetings, coordinate a room/time and food, maintain membership contact list, work with the Library staff to compile a list of reading materials before the meeting

Secretary for the Study Abroad and Exchange Program Maintain/update contracts, receive applications from Study Abroad (Cooper Union) and Exchange (foreign) student applications Coordinate with Career Services to give a Fall semester program description session to Cooper Union students (if Associate Dean deems this necessary)

Commencement Committee: member and School of Engineering representative Develop a list of student awardees to be included in the commencement program. These lists are produced when liaising with Registrar’s Office Ensure Honor Society members, award recipients, etc are properly noted in the commencement program

Annual Order of the Engineering Ceremony List of students is a result of Commencement Committee and other Liaison work. Schedule date/rooms, order materials, compose and send out notices, type awards, send confirmed name pledges to OoE, process ring order/payment, and order food for luncheon.

General office work, including, but not limited to filing, photocopying, mailings, etc. Handle incoming correspondence, appointments, phone calls for the Associate Dean Set up and maintain student files. Be available to students who have special requests for club activities, rooms, tables & chairs, etc.


Qualifications

  • Bachelor's degree

  • Excellent written and oral communication skills

  • Proficiency in Microsoft Office Suite: Excel, Word, Powerpoint


Salary commensurate with experience.
The Cooper Union for the Advancement of Science and Art is an AA/EOE by choice

Submit application to:
Human Resources,
30 Cooper Sq,
7th Floor

or Email to: hr@cooper.edu

 

  • Founded by inventor, industrialist and philanthropist Peter Cooper in 1859, The Cooper Union for the Advancement of Science and Art offers education in art, architecture and engineering, as well as courses in the humanities and social sciences.

  • “My feelings, my desires, my hopes, embrace humanity throughout the world,” Peter Cooper proclaimed in a speech in 1853. He looked forward to a time when, “knowledge shall cover the earth as waters cover the great deep.”

  • From its beginnings, Cooper Union was a unique institution, dedicated to founder Peter Cooper's proposition that education is the key not only to personal prosperity but to civic virtue and harmony.

  • Peter Cooper wanted his graduates to acquire the technical mastery and entrepreneurial skills, enrich their intellects and spark their creativity, and develop a sense of social justice that would translate into action.